Self-Service Data/Reporting

Explore the world of EPIC and connect with other EPIC users:

Create your own account on https://userweb.epic.com, as an “Employee of an Epic Customer” -> Loma Linda University Medical Center.

Customize your work environment in LLEAP:

Beginning in February 2020, the LLEAP Training Department will be providing additional training to clinicians who have already been working in the LLEAP system for at least one month and who want to revisit some of the concepts and customize their documentation and orders with a more informed perspective. Trainers will bring personalized productivity reports to these four-hour sessions and use them to craft custom workflow and feedback on the use of Epic tools. 

Classes run from 10 a.m and 2 p.m. on the following dates in 2021:

• Januray 5, 7, 12, 14, 19, 21, 26, 28
• February 2, 4, 9, 11, 16, 18, 23, 25
• March 2, 4, 9, 11, 16, 18, 23, 25, 30
• April 1, 6, 8, 13, 15, 20, 22, 27, 29
• May 4, 6, 11, 13, 18, 20, 25, 27
• June 1, 3, 8, 10, 15, 17, 22, 24, 29
• July 1, 6, 8, 13, 15, 20, 22, 27, 29
• August 3, 5, 10, 12, 17, 19, 24, 26, 31
• September 2, 7, 9, 14, 16, 21, 23, 28, 30
• October 5, 7, 12, 14, 19, 21, 26, 28
• November 2, 4, 9, 11, 16, 18, 23, 30
• December 2, 7, 9, 14, 16, 21, 23, 28, 30 

To schedule your training, please contact TrainingDepartment@llu.edu. For additional questions, contact Bret Mahoney, Director of Training, LLUHC Training Department, email: bmahoney@llu.edu, extension 59610.

Exploring data from your patients in LLEAP:

To analyze or profile data available from your patients in LLEAP, the following tools are available:

Reporting Workbench:

Reporting Workbench helps you create real-time operational reports directly within your LLEAP workspace.  You can use existing reports from a library available in LLEAP or create your own.  Reports can help you identify a list of patients with specific criteria, such as diabetic patients not meeting their HbA1c goal or which patients are taking their medications.  You or your staff can then take follow-up actions for patients from within the report.

Reporting Workbench can be accessed from the Reports menu in your LLEAP workspace.  Go to Reports->My Reports to open Reporting Workbench.

Training for Reporting Workbench is available monthly through the OWL portal, accessible at myllu.llu.edu.  You can self-register for the course “LLEAP Reporting Workbench”.   For more training, contact Bryan Solis, Manager, LLEAP Application Services Training Department, email: bsolis@llu.edu, extension 50773.

SlicerDicer:

SlicerDicer offers self-service access to clinical data on customizable populations of patients as well as powerful data exploration abilities. SlicerDicer’s intuitive interface enables clinicians to investigate data, refine or reformulate their searches, and quickly test conjectures to better understand their patient populations without requiring much training.

SlicerDicer helps clinicians take reporting into their own hands and reduce the need to send requests to report writers before they can see interesting data. With SlicerDicer, physicians can analyze wide-ranging queries such as comparing the effectiveness of two courses of treatments for patients with a certain diagnosis or evaluating possible side effects associated with a medication. They can also identify patient cohorts for research purposes. Clinicians can review the results for their queries and then make changes to queries on-the-fly to refine those results and hone in on meaningful information.

In SlicerDicer, clinicians begin by selecting a patient population, and then create queries by:

• Filtering the patient population by using a variety of criteria such as demographics, diagnoses, lab results, procedures, and current medications.
• Comparing patient populations that match different sets of criteria to see, for example, trends and correlations in different populations and investigate potential contributing factors.
• Tracking trends in patient populations over time to compare, for example, patient outcomes.

Individual patient records gathered should only support direct patient care by those who have a treating relationship with the patient.  IRB approval MUST apply for any research use of the data.

Training for SlicerDicer is available through the Self-Tutorial in your LLEAP workspace environment.  In the search field, type SlicerDicer.  You may also have SlicerDicer on the main menu bar. Quick Start Guide.

If you are involved in a research project that requires broader access to patient information that is not normally granted in Epic, here is the current process to get the underlying data.

1. Researcher performs search in SlicerDicer and saves SlicerDicer session
2. Researcher submits a Data Intake Request with the name of the SlicerDicer session for underlying data and provides supporting Institutional Review Board (IRB) documentation
3. Data Governance solicits review/approval from IRB office
4. If approved, your request will be assigned to one of the analysts to export the data on behalf of the requestor / researcher
5. If the research project will need reoccurring data extracts, a Reporting Workbench and/or Clarity Report may be created to fulfill your data needs.

For more training, contact Bryan Solis, Manager, LLEAP Application Services Training Department, email: bsolis@llu.edu, extension 50773.