Reminder: The legacy One Portal is available until 9/23. Visit the new One Portal

FAQ

Staffing and Scheduling FAQ

Transitioning from PeoplePortal to LLEAD - where to find information in LLEAD

Paychecks, Pay Statements, Direct Deposit and Payroll Advances

A: Payday is the Friday following the close of each pay period. See Pay Calendars for exact dates for each entity.
A: If an employee elects to receive a paycheck and pay statements by mail, items are mailed to the mailing address on file with HRM. If your address is incorrect, log on to LLEAD to update your information. Note: All new hires are automatically opted in to receive electronic pay statements. To change this election and have pay statements mailed, visit LLEAD and update this option under the Direct Deposit section.
A: Funds are available by payday Friday. The exact day and time of receipt is not guaranteed and may vary based on your financial institution. Do not conclude that funds are available or engage in any transactions related to these funds until you verify that you have received your paycheck or until your bank has posted your funds to your account.
A: Yes. You can set up all your direct deposit accounts online by logging on to LLEAD. Note: All new hires are automatically opted in to receive electronic pay statements.
A: Contact Payroll@llu.edu for resolution
A: If a paycheck was issued and you do not receive it by the Wednesday following payday, immediately contact Payroll to place a stop payment on your paycheck. See Forms for Stop Payment Form
A: If your paycheck has an error, we encourage you to first contact your supervisor.  In the event an employee’s department cannot resolve an error, please contact the payroll department directly by emailing payroll@llu.edu
A: Complete a Payroll Advance Request Form; Payroll advances are processed according to the off-cycle schedule. The payroll cash advance will be processed based on the following guidelines:

  • Request must be submitted to the Payroll Department before 11:00 a.m. to receive advance on the same business day
  • Advance requests are not processed on Wednesdays
  • Advances are available for pick-up after 3:30 p.m. and Friday after 1:00 p.m. on the day it is processed
  • Advances are limited to three (3) per calendar year and only once per pay period
  • Minimum of $100 and maximum of up to 65% of approved hours. If requested amount is over maximum allowed, request will be entered for 65% maximum.
    (hourly employees: productive and non-productive hours; salaried employees: bi-weekly compensation rate) 
A:  Have your manager submit a Payroll Adjustment Form for missing hours and/or corrections.  Once completed, appropriate signatures are required. Payroll Adjustment Form can be delivered to the payroll department, electronically signed and emailed, or faxed to the number on the bottom of the form. If you have additional questions, contact your payroll representative. 
Note: Please be sure to use the most updated Payroll Adjustment Form available on One Portal.
A: Log on to LLEAD to elect, cancel, or make changes to your direct deposit account(s). When direct deposit information is changed, the employee will receive an automatic email stating a change had been made.

Updating Personal Information

A:  If your address is incorrect, log on to LLEAD to update your information. Updates can also be done through HRM Records.

A: If you have already received an updated social security card, log on to LLEAD to update your information. You must also submit a copy of your social security card to HRM. 

A: To make changes to your W-4 withholding (Federal Tax), please visit LLEAD, click Payroll and Click W-4 Tax Information. For changes to your DE-4 (California State Tax), please visit LLEAD, click Payroll and Click W-4 Tax Information.  To claim exempt on DE-4, please see DE-4 Form and email to Payroll@llu.edu.  

Paid Leave, Holidays, & Going on Leave

A: 

Benefit Eligible Employees

MC-CH-HS-BMC-UHC

Employees begin accruing paid leave on the first day of hire and sick leave on the 91st day of employment. Banked accrues hours can be used on the 91st day of employment.

LLU

Employees begin accruing both paid leave and sick leave on the first day of hire. Banked accrued hours can be used after the first pay period.

Non-Benefit Eligible Employees

All Entities

Begin Accruing CA special sick leave on the first day of hire. Accrued hours can be used on the 91st day of employment.

A: All entities except LLU - Your paid/sick leave balances are reflected on your paycheck statements and on the Time and Attendance system.
LLU - Your paid leave balance is reflected on your paycheck statements, your time and attendance reports, or you may check with your manager who receives a biweekly accrual report.

Note: Updates and/or adjustments to paid leave and sick leave balances post to the Time & Attendance on Thursday of each pay week. Please note that the Ending Balance reflected in the Time & Attendance system changes throughout the pay period because the system is “pre-filling” PDL (Auto Fill PDL) in anticipation that you might not work your Approved Hours. As you work during the pay period, your Auto Fill PDL amount is reduced by the number of hours worked. Once you work your entire Approved Hours (regular and overtime hours count towards approved hours), Auto Fill PDL will go away. It is for this reason we encourage an employee to view paid leave and sick balances on their pay statements available through LLEAD on Thursday of each Pay Week.

A: You are subject to the same accrual policies while on leave. If you are supplementing with your paid and/or sick leave banks, you will accrue based on company policy.
A: CLICK HERE for step by step instructions or contact us at payroll@llu.edu
A: Please review your company policy or refer to the Leave Flyer for information on how to use your sick and/or paid leave banks while out on leave. Both the Leave Department and the Payroll Department are available to answer questions.
A: All entities except LLU: No. Paid leave hours (Holiday PDL) are automatically generated in API.

LLU: Yes. Paid leave hours are not automatically submitted. It is the responsibility of the employee and/or department.

Note: Employees should anticipate scheduled holidays and vacations when using Paid Leave hours for time off. Exempt employees should note that Holiday PDL will take priority over the use of PDL for vacation which may result in unpaid time off if PDL bank balance is low.

A: All entities except LLU - Yes. Your paid leave bank accruals both vacation and holiday hours. However, API will reduce Holiday PDL by overtime worked during the pay period. If Holiday PDL is reduced by overtime, the employee has the option to add paid leave as a calendar entry, but they are not required to do so. 
LLU: Yes. Your paid leave bank accruals both vacation and holiday hours.

Note: Per policy, both non-exempt and exempt shall be expected to manage their paid leave and sick leave banks to avoid time off without pay. Employees should anticipate scheduled holidays and vacations when using Paid leave hours for time off. Exempt employees should note that Holiday PDL will take priority over the use of PDL for vacation which may result in unpaid time off if PDL bank balance is low.

A: No, you cannot. You cannot exceed your approved work schedule.
A: Provided you have not used your entire Jury Duty balance of 120 hours per calendar year, if you spend 6 or more hours in court and travel per day, you shall be paid for the scheduled shift that was missed. If less than 6 hours, you shall be paid for active time spent in court (including travel time) and the rest of your shift will be paid out of your Paid Leave balance. Note, you shall be paid for jury service only on scheduled work days and jury service shall not constitute overtime pay.
A: No, they may use the SCK pay code and the system will automatically determine the leave bank to deduct the hours from based on company policy.
A: An employee who is approved for 72 hours will have Auto Fill PDL charged if they do not work 72 hours in a pay period; not 80 hours. The system will carry over a daily Auto Fill PDL entry until the end of the week and will go away once an employee works 36 hours that week. If not, Auto Fill PDL will carry over to the next week. Once an employee works a total of 72 hours, Auto Fill PDL will go away.
A: The system is "pre-filling" PDL in anticipation that you might not work your Approved Hours. As you work during the pay period, your Auto Fill PDL amount is reduced by the number of hours worked. Once you work your entire Approved Hours (regular hours and overtime hours count towards approved hours), Auto Fill PDL will be removed..
A: You will know a request for paid leave has been approved when the blue R next to the request disappears. In addition, you can check My Transaction Requests from the HOME section of the portal. Approved requests will have an "ok" next to them.
A: Yes, the system will allow you to clock in for work. The hours worked reduce the paid leave hours submitted.
A: You can see/hear both your Paid Leave and Sick balances from the badge reader, portal, and telephone.

Rate Increases & Retroactive Pay

A: A rate change is processed by several departments before being received by the payroll department. Communicating with your supervisor is a great first step by checking the status of your rate change. Once a rate change is reflected on your paycheck, you can expect to see a retro payment (if applicable) 2-3 pay periods thereafter. If a retro payment is due you can check the Time & Attendance System under the “Pay Distributions (Actual Dollars)” section.

Employee Time Record Management & Expectations

A: You have until Noon on Sunday at the end of each pay period to submit your requests and sign off your time record. You can sign off any time during the pay period and you should sign off following completion of the last scheduled shift.
A: You may be trying to sign off during the peak usage times where the badge reader is only available to clock. You will need to use the Portal (computer) to sign off your time card.
Peak Usage Times
0600 - 0800
1100 - 1400
1700 - 1900
A: All employees (salaried and hourly) are expected to sign off their time record at the end of each pay period. To sign off on the previous payroll select the dates in the upper left corner of your TCS (beneath your name) and then select “Employee Sign Off.”  As an additional resource, you may also sign off your timecard from off-campus at https://lluhs.apihealthcare.com/lluhs or by using the API Mobile App
A: Yes. If you clock again after you have already signed off, your sign off is removed. You will then have to sign off again at the end of your shift or at the end of the pay period.
A: Your Editor or Approver would enter a non-productive clocking entry for the sick day and you could then sign off on your time record. As an additional resource, you may also access your time record from off-campus at https://lluhs.apihealthcare.com/lluhs or by using the API Mobile App.
A: If your current Approver and/or Editor are not available please locate another supervisor to handle your pending requests. If they don’t currently have access to your time record, they can seek assistance from Payroll.
A: First, make sure all requests for corrections are entered prior to signing off. If your time record has unresolved issues that cannot be corrected with requests or you have questions, immediately notify your supervisor or Editor/Approver for assistance. If you still feel your time record is incorrect and is unable to be resolved prior to payroll close, select “I do NOT approve” during sign off and you will have the opportunity to enter a reason for declination (available only on Portal). The reason for declination is not to be used for management communication regarding corrections needed as these messages are not sent directly to them; notify management immediately if corrections are needed.
A: Yes. API assumes all pending requests will be approved, and the time record will remain signed off as long as no requests are denied by the Editor/Approver and no further changes/edits are made.
A: You can access your time record from off-campus at https://lluhs.apihealthcare.com/lluhs or by using the API Mobile App.  
A: You have until Noon on Sunday at the end of each pay period to enter your clocking requests and calendar requests. You should sign off you time card at the same time.
A: If you are an exempt employee, you are able to sign off your time record on the last day you are in the office. If you are a non-exempt employee, your timekeeper must add your clockings based on your request. Employees in this situation are provided the ability to sign-off their timecard by Monday morning 8:00am. This should be the exception, not the norm. As an additional convenience, you may also access your time record from off-campus at https://lluhs.apihealthcare.com/lluhs or by using the API Mobile App.  
A: No, it is your responsibility to make sure your corrections are made. Your supervisor/staffing office will approve your corrections, but will not make them for you.
A: Yes, employees can add Pre-Defined notes to their clocking and calendar requests.
A: No, employees cannot send messages using the system. Approvers and Editor/Timekeepers are the only ones who can send messages.
A: Use GO only for General Orientation. Use TR for any other training you or your employee attends including Floor Orientation.
A: In the above example, you are working 6 days one week and 4 days the following week. Since you are an EXEMPT employee working 10 days in the pay period no adjusting entries are required.
A: Yes, you are able to add additional details in the note section.
A: The system is set up to allow employees to float to any department. Automatic messages are not sent to managers; however, managers are able to run a report to show charge-backs to their departments.
A: Most clocking corrections should be edited instead of deleted and re-entered; however, a couple of corrections cannot be edited.

  • You should edit changes to department, special code, and prompt hours.
  • You need to delete and re-enter changes to time and quick code.
A: Changes to your time record or Labor Distribution will remove your sign off. Some of the reasons are listed below:

  • If you signed off before your last clocking posted. Review your Pay Distributions and ensure that your hours have posted prior to signing off your timecard.
  • If you recently had a department, job code, and/or rate change.
  • If you or your approver made an entry to your TCS.

Editor & Approver Expectations

A: You can view employee sign off status from the employee labor view screen. Select the “All Employees*” LaborView and if there is a check mark in the “Employee Approval” column the employee has signed off. If there is no check mark the employee needs to sign off.
A: If the employee does not have access to a computer and they are not able to sign off, proceed with approving the timecard and adding the appropriate pay period note (Approved Without Sign-off) with the reason.
A: Editors/Timekeepers do not have sufficient authority to approve Paid Leave requests.
A: Employee time cards MUST be approved in order for them to be paid. If you will be off on Payroll Monday, you will need to ensure someone has Approval access to your employees by completing an Auto Forward Assignment
A: The approval will show on the employee's Home Page under Unread Message. The Action icon may also be used to view messages under the Employee card.
A: You have until 2:00 pm on the Monday after each pay period to approve time cards.
A: You may need to select Calc Me Now to have your approvals run through the system. If you are still seeing errors, there may be more mistakes or omissions that need to be corrected.
A: Yes you can. When you choose Search Employees, there will be an option to conduct an advanced search. From there, choose the labor distribution table and enter the department you want to view in the department field. Once you click the search button, you will see only those employees who are assigned to that department.
A: "Handling" means you have reviewed a Warning message and have determined no further action is required. It serves as an indicator to you and to others that no further review is necessary. Critical exceptions cannot be "handled". Supervisors must open the record and resolve the issue before the exception is removed.
A: Deny is used when you cannot approve a request. Delete is used to remove a transaction.
A: When you encounter an employee on API who has been TERMINATED and should not receive a pay check, ignore their time card and do not approve it for Payroll. Within 2 pay periods from the time HR enters the termination paperwork your employee’s record will be removed from API.

On Call, Called In, & Called Back Time

A: You will be paid 1 hour as you are currently being paid. You will need to clock at the beginning of that shift with the Called In (CI) special code. You will also need to end your shift by clocking with the Called In (CI) special code.
A: Yes. Employees are required to work their scheduled shift.

Budget Days & Voluntary Time Off

A: No. Even though overtime will reduce AutoFill PDL, employees are still required to obtain approval to leave early or take a scheduled day off.
A: All time off requires supervisory approval. VTO is used when employees have completed their work or leave work prior to the end of their shift. Employees need to consult with their manager prior to leaving work early. If an employee enters VTO it is not a pay code with associated pay and therefore there is not a need to remove it. Employees should reference the subsection Hours of Work in the Hours of Work and Overtime Pay section of their Employee Handbook.
A: Managers need to make sure employees understand the purpose and appropriate use of VTO. If there is a question on how to apply policy to ensure consistency, a manager should contact their HR employees relations representative. Reminder, once a manager decides to allow an employee to leave prior to the end of shift, the employee makes the decision whether to use VTO or take the time as AutoFill PDL.
A: In these situations, employees need to use BT. VTO is to be used in cases when the employee completes his/her work or requests to leave early and consults with the manager to leave before the end of shift.
A: Employees leaving early because there are asked to from the “go home early” list should still use BT.
A: No, VTO is only to be used for short shifts. Employees need to use either BT or Paid Leave depending on the reason for the day off.
A: No.
A: Yes, an employee is expected to request approval prior to leaving work early.
A: If the employee is voluntarily leaving, and it’s approved by his/her supervisor, VTO may be used.
A: Management should monitor the usage of VTO and confirm employees are using it correctly. This option was given to allow employee’s more flexibility for usage of their paid leave bank. If employees are consistently able to leave work early, the department would appear to have a staffing or management issue that needs to be evaluated.
A: No, PDL is accrued for holidays and should be used on holidays. In addition, VTO cannot be used for full days.
A: If the employee is scheduled on a holiday and volunteers to leave early with supervisor approval, then he/she can use VTO.
A: You can enter the entire shift as Budget Time by requesting a Calendar entry for the day. Choose Budget Time or Paid Leave Budget as your Pay Code. Remember to enter your start time and the number of hours you are requesting.

A: No, VTO is not intended for sick related leave.

Note to Managers: The decision whether an employee leaves before the end of their shift is up to you. Once you make the decision to allow your employee to leave early, the decision to use VTO vs. AutoFill PDL or BT vs. BTPLD (if Budget Time is appropriate) is up to the employee as long as the following guidelines are followed:

Payroll Code Applies Pay Impact Benefit Impact
Budget Time (BT/BTPDL) Used when there is no work available/low census and staff are requested to leave early or are called-off on a scheduled day. Employees should not use budget time without manager approval. Hours are paid if employee uses paid leave or unpaid if employee chooses not to use paid leave. Employee receives paid/sick leave accrual and hours count toward benefit eligibility.
Voluntary Time Off (VTO) Used when an employee finishes or leaves work early and does not want to use paid leave hours for the remainder of the shift. Auto-fill paid leave is cancelled and hours are unpaid. No benefits are accrued.

 

Start Times & Alternative Work Schedules AWS

A: Employees on an Alternative Work Schedule cannot change their schedule to something different from what is approved for the work unit.
A: You must edit the entry by opening the transaction using the red arrow to the right of the clocking and completing the Prompt Hour field. If a correction is not completed, you may be paid incorrectly. You may also complete the Prompt Hour field on your out clocking.
A: Make-up time must be completed within the same workweek as the missed time. In the above example, you would enter 8 hours in the Prompt Hours field for Friday upon clocking in for your shift.
A: The Prompt Hours must be entered on the AWS short day.

Time & Attendance System

A: API Healthcare – Used only by employees with concurrent employment.

LLU Network – Used by employees whose Email/Network User Name is managed by the LLU Help Desk

MC Network – Used by employees whose Email/Network User Name is managed by the LLUMC Service Desk.

If you are unsure which domain to use, please contact the MC Service Desk at x48889 or the LLU Help Desk at x48611 and ask which domain you should use for API.

A: Yes, you may access API Time and Labor From any non-work computer. The link is available at the top of the One Portal Page. You will have full access to API Time and Labor with the exception of Quick Badge functionality. Access is strictly voluntary. You may also log in using the API Mobile App.
***If you have VPN access (key fob), you have full access to API Time and Labor once you get to the VIP page. ***
A: If you use your Email/Network User Name to access API, contact the Service/Help Desk associated with your network for assistance (LLUMC Service Desk x48889 or LLU Help Desk x48611).
If you are a concurrent employee and use Local Authentication to access API, call the MC Service Desk at x48889 to have it reset. Your default password is your 8-digit date of birth (MMDDYYYY).
If you have forgotten your PIN, contact the MC Service Desk at x48889 to have it reset. Your default PIN is your 4-digit birth Month/Day (MMDD).
A: We are required to change our password every 60-days.
A: The system requires PINs change every 60-days.
A: There are two entities that manage Email/Network domains – MC and LLU. All employees, regardless of employment entity, are managed by either MC or LLU.
A: If you are confident that you typed your user name and password correctly then it is very likely that the domain is not right.
A: Your first point of contact for system questions and how to navigate the badge reader, portal, or telephone will be your supervisor.
A: If the badge reader, portal, or TimeCall® is not working properly, please call the Help Desk x48889.
A: Employees will use USD when they work an unscheduled day or an extra shift for tracking purposes. This code is used by Full-Time and Part-Time employees.
A: The employee will submit, for approval, a calendar request for RMP or RMP2. RMP is for a missed meal period; RMP2 is for a missed rest period.
A: It sometimes can take the badge reader 5 to 30 minutes to post a clocking to your time record. This is usually due to high volume of users on the system. Check back later and if the clocking is still not showing after a few hours, please contact the Help Desk at 48889.
A: When you use your badge at the reader, it will display your name in the greeting. For example: “Good Morning, David”. If it does not display your name, please contact HRM to obtain a new badge for the API system. If you are new hire, please allow one week for your clockings to post. Clocking are stored and then retrieved once you have been activated in the HRM and Payroll systems.
A: No, TimeCall® is only available by using campus phones which allow you to dial long distance or get an outside line (dial 9).
A: Contact your Supervisor for additional instructions on how to record your time.
A: Please contact the MC Service Desk at x48889 or the LLU Help Desk at x48611 and let them know your situation. They can help resolve your issue.
A: The email reminders from API have been disabled since password authentication goes through Active Directory and is no longer managed by API.
A: No, the email reminders have been disabled for everyone since it is not possible to enable reminders for only select users. This means that if you use a “local API Healthcare” domain for API, your password for API will expire just like before. However, this time you won’t receive the email reminders anymore.
A: The option is still available because it is still needed for the relatively few users who need to continue to use their “local API Healthcare” user name and password.
A: If you would like to change your Email/Network password, go to the web based email system (either mcmail.llumc.edu or webmail.llu.edu, depending on whether you use MC Network or LLU network, respectively) and check the box to change your password after logging on.
A: Due to system requirements and how PeopleSoft and API are linked, API is not always updated on a nightly basis with all changes even though PeopleSoft has already sent out the email notifying you that your API account is active. This normally tends to happen on a Monday. Please wait until Tuesday (and sometimes Wednesday) and your API account should be active and available for your use.
A: Due to system requirements and how PeopleSoft and API are linked, API is not always updated on a nightly basis with all changes even though PeopleSoft has already sent out the emails notifying you that your new API account is active. This normally tends to happen on a Monday. Please wait until Tuesday (and sometimes Wednesday) and your new login should be activated and available for your use.
A: No, the original access methods will stay in place just like before and there will be no change to either badge reader or the phone.
A: Concurrent means that an employee has more than one active job in PeopleSoft and API with two or more entities. Concurrent employees will use “local” authentication.
Concurrent employees will use their employee number plus company identifier for the specific entities in which they are employed:
Company Identifiers:
1 = MC
2 = BMC
3 = HS
4 = LLU
5 = UHC
6 = LLIECHE
7 = CH
0 = LLUAHSC Administration
If you have any questions regarding your employment status with any entity, contact Human Resource Management Employee Relations at x14001 for assistance
A: Each hourly employee whose shift crosses the Spring/Fall time change will encounter the following situations:

For the SPRING change from Standard Time to Daylight Savings Time, employees working between 0200 – 0300 will lose an hour on their timecard. If the employee does not adjust their schedule (for instance, arrive 1 hour earlier or stay 1 hour later) their total hours worked will be short and AutoFill PDL will make up the difference.

For the FALL change from Daylight Savings Time to Standard Time, employees working between 0100 – 0200 will gain an extra hour on their timecard. If the employee does not adjust their schedule (for instance, arrive 1 hour later or leave 1 hour earlier) their total hours worked will be over by 1 hour and the employee will receive 1 hour of overtime.

For more information, please review the following training guide: One Portal > Entities > LLUSS > Payroll > Training & Documentation > Verify Hours After A Time Change

A: First, the information about your new job has to be entered into the PeopleSoft system. Then, normally the next day, the information will be transferred to API. This process normally happens within a couple of days.
The easiest way to know when your API record has been changed is that you suddenly can't login with your Email/Network user name anymore. This happens because API has switched you to using the “local API Healthcare” domain. When this change occurs, you will be notified with an email from PeopleSoft Support. .
A: This is essentially the same as the previous question, but instead of going from one to multiple entities, you are switched from multiple to one entity. The answer is the same with the exception that it you will switch to use your Email/Network user name and password.
A: Your User ID is your 7-digit employee ID (including the preceding zero) and your 1-digit company identifier. Your User ID is 8-digits long.
Company Identifiers:
1 = MC
2 = BMC
3 = HS
4 = LLU
5 = UHC
6 = LLIECHE
7 = CH
0 = LLUAHSC Administration
A: The following symbols may be displayed on the Transactions screen:

Adjustment -passing to payroll interface Adjustment -passing to payroll interface Indicates an adjustment entry to the employee timecard which will be passing to the payroll interface.
Adjustment - not passing to payroll interface Adjustment - not passing to payroll interface Indicates an adjustment entry to the employee timecard which is not passing to the payroll interface.
Adjustment - undetermined Adjustment - undetermined Indicates an adjustment entry to the employee timecard which has not been determined whether it is passing to the payroll interface.
Calendar Calendar Indicates a calendar entry, showing non-productive time.
Clocking Clocking Indicates a clocking in the exception area of the Time Card Screen. This icon also is displayed when a clocking has been manually entered and has not yet been calculated and determined to be either an IN or OUT punch.
In Punch In Punch This icon indicates a clocking entry that has been determined by the system to be an In punch.
Out Punch Out Punch These icons indicate a clocking entry that has been determined by the system to be an OUT punch.
Critical Exception Critical Exception Indicates a serious issue with an employee timecard. The timecard cannot be approved until this exception has been resolved. An example of a critical exception is "An Odd Clocking was detected".
Warning Exception Warning Exception Indicates a moderate issue in an employee timecard. The timecard can still be approved, however, the employee may not be paid as they expect. An example of a warning exception is "Hours reported in excess of Approved Hours in the pay period."
Informational Exception Informational Exception Indicates a relatively minor issue in an employee timecard. The timecard can still be approved if this exception is not resolved. An example of an informational exception would be if an employee clocked in at an unauthorized badge reader.
Pending Exception Pending Exception Indicates exceptions that will be displayed in the future if the employee's time card data does not change. Pending exceptions are determined by the (Calcs) process and stored with the record but not displayed until the day after the day associated with the record.
Note Note Indicates there is a note attached to this transaction. This icon is also displayed if there is a Reason attached to a request. Hover the cursor over the icon to display the predefined note code and also the user who assigned it.
b Badge Reader Indicates the transaction results from swiping a badge at the badge reader. Hover the cursor over the icon to display the badge reader number. Badge Reader
~ TimeCall Indicates the transaction was called in using the TimeCall feature.
@ Quick Badge Indicates the transaction was entered through the portal through the Quick Badge feature.
^ Auto-Generated Indicates the transaction was automatically generated by the system, for example, creating a matching out punch when a new special code is entered
( Reassign Indicates a clocking or calendar within the selected pay period that was reassigned to a new Labor Distribution by the system.
Note: The reassign process is called directly by the Employee Download or Replication processes when a new Home Labor Distribution is created, or when a new Labor Distribution is created in the Employee Record via the Web Portal. Transactions associated with the old home labor distribution on or after the new home labor distribution are updated to the new home labor distribution information.
[ Manual Indicates the transaction was manually entered.
] Conversion, Upgrade Indicates the input results from data from the conversion process.

Payroll FAQ (PDF)

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