Dictation (Mmodal)

Dictation References

• MC Dictation Card
• CH Dictation Card
• MUR Dictation Card

• MC LLEAP Dictation Report Types
• CH LLEAP Dictation Report Types

Dictation Instructions

1. To dictate for Loma Linda University Medical Center call:
   • In-house access dial 44080 
   • Outside access dial 877-583-6143
   • Back-up toll free number when outside access line is not available 888-357-8252
2. Enter your 5-digit Loma Linda Physician I.D. code followed by the # key.
3. Enter your 8-digit CSN Code followed by the # key.
4. Enter 4-digit report type followed by the # key
   • 1305 History & Physical
   • 1335 Operative Report
   • 1355 Discharge Summary
   • 1315 Consultation
   • 1356 Transfer Summary
   • 1357 Death Summary
   • 1306 Pre-Operative History & Physical
5. Dictate after tone.
6. Identify yourself clearly, spell the patient’s name, and give the medical record number.
   • FOR RESIDENTS: Please state the attending physician’s first and last name.
7. After each report press 4. The system will give you a job confirmation number. Keep this confirmation number for your records.
8. To dictate multiple reports press 6. The system will re-enter your physician ID code, then follow the voice prompts.

NOTE: you may bypass the voice prompts at any time by entering the appropriate numbers.

Dictation Control Codes

• 1 STOP
• 2 RESUME DICTATION
• 3 LISTEN to last phrase dictated. Press 2 to resume dictation.
• 7 FAST FORWARD to end of dictation. Press 2 to resume dictation.
• 9 REWIND TO BEGINNING of dictation. Press 0 to listen.
• 6 SEPARATE REPORTS – System re-enters physician ID code.
• 4 JOB CONFIRMATION NUMBER.

Delivery Schedule

All dictated reports returned within a max of 24 hours, determined by report type. *Except weekends and holidays.

When you have a STAT EMERGENCY TRANSFER (out-of-hospital) you must dictate as soon as possible, code it 1356, and then notify LLUMC Medical Records at 58229 that you dictated the report and need it as quickly as possible. Medical Records will request MedQuist expedite the transcription and delivery of the report.