The below timeline provides an overview of the record process cycle throughout the calendar year. The time frames are approximate unless otherwise specified and unchanging dates are listed. Non-term programs may have varying timeframes and may use this timeline as a rough guide. It is always a good idea to look at the Master Calendar if questions arise on specific dates.

January

Beginning

• Winter courses begin for standard term programs
• Schools continue to finalize course schedule for next academic year
• Schools send degree list with reviewed Degree Compliance Reports (DCRs) to University Records to award degrees for autumn graduates (25 calendar days from the end of program completion)

Mid

• Roster II sent out - due one week later

End

• University Records finalizes course schedule for the next academic year

February

Beginning

• University Records publishes course schedule to the web for next academic year
• Schools complete final course schedule adjustments for upcoming summer term - including posting textbook information in the Academic Management System (AMS)

End

• Spring registration begins for standard term programs
• Schools ensure students intending to graduate spring term have registered for all unmet requirements

March

Beginning

• March 1: Last day for School to submit approved academic variances to University Records for students completing in the upcoming autumn term

Mid

• Winter courses end for standard term programs
• Grades due for standard term courses
• Schools finalize grad lists for ordering of regalia and commencement ceremony program

End

• Spring courses begin for standard term programs

April

Beginning

• April 1: Last day for student to submit graduation petition to school for processing for students completing in the upcoming autumn term
• Schools send degree list with reviewed Degree Compliance Reports (DCRs) to University Records to award degrees for winter graduates (25 calendar days from the end of program completion)
• Roster II sent out - due one week later

May

Beginning

• May 1: Last day for School to submit graduation petition to University Records for students completing in the upcoming autumn term

Mid

• Schools complete final course schedule adjustments for upcoming autumn term - including posting textbook information in the Academic Management System (AMS)
• Summer registration begins for standard term programs
• Schools ensure students intending to graduate summer term have registered for all unmet requirements

End

• Commencement ceremony for Schools of Dentistry, Medicine, and Pharmacy

June

Mid

• Spring courses end for standard term programs
• Commencement ceremony for Schools of Allied Health, Behavioral Health, Nursing, Public Health, and Religion
• Summer courses begin for standard term programs
• Grades due for standard term courses

End

• Roster II sent out - due one week later

July

Beginning

• July 1: Last day for School to submit approved academic variances to University Records for students completing in the upcoming winter term
• Schools send degree list with reviewed Degree Compliance Reports (DCRs) to University Records to award degrees for spring graduates (25 calendar days from the end of program completion)

August

Beginning

• August 1: Last day for student to submit graduation petition to school for processing for students completing in the upcoming winter term

Mid

• Schools complete final course schedule adjustments for upcoming winter term - including posting textbook information in the Academic Management System (AMS)

End

• Autumn registration begins for standard term programs
• Schools ensure students intending to graduate autumn term have registered for all unmet requirements

September

Beginning

• September 1: Last day for School to submit graduation petition to University Records for students completing in the upcoming winter term
• University Records sends part of term dates to the schools to revise for the next academic year
• Summer courses end for standard term programs
• Grades due for standard term courses

Mid

• Schools revise and submit part of term edits to University Records (possible for multiple edits over the next month before the process is finalized)

End

• Autumn courses begin for standard term programs
• Schools send degree list with reviewed Degree Compliance Reports (DCRs) to University Records to award degrees for summer graduates (25 calendar days from the end of program completion)

October

Beginning

• October 1: Last day for School to submit approved academic variances to University Records for students completing in the upcoming spring or summer terms
• Roster II sent out - due one week later

Mid

• University Records finalizes part of term dates

November

Beginning

• November 1: Last day for student to submit graduation petition to school for processing for students completing in the upcoming spring or summer terms
• University Records rolls course schedule and sends to schools to revise for the next academic year

Mid

• Schools complete final course schedule adjustments for upcoming spring term - including posting textbook information in the Academic Management System (AMS)
• Schools revise and submit course schedule edits for next academic year

End

• Winter registration begins for standard term programs
• Schools ensure students intending to graduate winter term have registered for all unmet requirements

December

Beginning

• December 1: Last day for School to submit graduation petition to University Records for students completing in the upcoming spring or summer terms
• Schools continue to revise and submit course schedule edits for next academic year

Mid

• Autumn courses end for standard term programs
• Grades due for standard term courses