2024 Memorial Day campus closures

Many of Loma Linda University Health’s administrative and support departments for the hospitals, University, and Shared Services will be closed in observance of Memorial Day on Friday, May 24, and Monday, May 27.

The closures apply to:

• Departments such as Risk Management, Human Resource Management, Payroll, Employee Health Services (main campus and Murrieta), Marketing & Communications, administrative offices, and more.
• A few clinical services, although most clinical departments will observe their normal holiday schedules and staffing.

Please plan accordingly and connect with your manager if you have any questions regarding the holiday office closure.

The following specific changes will result from the holiday schedule; as it is not exhaustive, call ahead if you anticipate needing services not listed below.

Employee Health Services

Loma Linda Campus

• In observance of the Memorial Day holiday, Employee Health Services will be closed May 24 and May 27. We will re-open on Tuesday, May 28, from 7 a.m. to 11:15 a.m. for walk-ins with appointments beginning at 12:30 p.m.
• The last day for a TB test before the holiday will be May 21 – please plan accordingly!

Murrieta Campus

• In observance of the Memorial Day holiday, Employee Health Services will be closed May 24 and May 27. We will re-open on Tuesday, May 28, at 7 a.m. for our scheduled appointments.
• The last day for a TB test before the holiday will be May 21 – please plan accordingly!

Payroll
In observance of Memorial Day, the Payroll Department will be closed Friday May 24, through Monday, May 27, and will reopen on Tuesday, May 28 at 8 a.m. Please share the below information with your team:

MC/CH/SS/HEC/MC-Murrieta - Pay Period Ending: 05/25/2024

• Approvers will have until Tuesday, May 28 at 8 a.m. to finalize and approve employee timecards.
• Remind team members to review time records daily and proactively approve requests throughout the pay period. 
• Approve as many time records prior to Tuesday as possible. Employees not working Friday-Sunday can be approved after clocking out from their final shift of the pay period.
• Payroll will finalize any time records that have not been approved by the above stated deadline.
• The deadline for receipt of Payroll Adjustment forms is Wednesday, May 22 at 10 a.m.
   

Important information Regarding Holiday PTO in API: (Does not apply to LLUHEC)

Hourly Employees:

• Holiday PTO and Overtime (All companies): Any overtime accrued during a pay period with a holiday will automatically reduce the amount of Holiday PTO owed to the employee. This allows employees to preserve more of their paid time off. Should an employee wish to be paid overtime and the full amount of Holiday PTO, the employee needs to enter a manual Holiday PTO calendar request for their daily/scheduled hours (not to exceed daily or weekly approved hours).

Salaried Employees:

• Cancel Holiday: Salaried employees who work on a holiday are entitled to have their Holiday PTO returned to their paid time off. Employee must enter a calendar request using the date of the holiday, Pay Code = Cancel Holiday, and Hours = 8 to request this action.
• If a salaried employee intends to take PTO days within the holiday pay period, paid time off will need to cover all days (including holidays). If a salaried employee does not have adequate paid time off to cover a recognized holiday, the system will automatically allow the PTO balance to go in the negative; however, paid time off balances are first reduced by Holiday PTO and takes priority over PTO days.

Off-cycles will not be processed on:

Reminders:

• Approvers if you are going to be out of the office, remember to Auto Forward your employees to another approver. Click here for instructions.
• Use the mobile app for signing off your timecard, approving requests, and approving timecards. Click here for instructions.  

Questions? Contact Payroll at 909-651-4004, ext. 14004, or Payroll@llu.edu.