Campus closures for Christmas and New Year’s

Reminder for fiscal year 2024, December 22 and December 29 are mandatory office closures for administrative and support hospital and Shared Services departments. Employees may use their PTO or take unpaid budget time.

Campus closures apply to:

• Departments such as Risk Management, Human Resource Management, Payroll, Employee Health Services (main campus and Murrieta), Marketing & Communications, administrative offices, and more.
• A few clinical services, although most clinical departments will observe their normal holiday schedules and staffing.

The following specific changes will result from the holiday schedule; as it is not exhaustive, please call ahead if you anticipate needing services not listed below.

Employee Health Services

Loma Linda Campus

Christmas closure:

• Employee Health Services will be closed December 22 and December 25, 2023 to observe the Christmas holiday. We will re-open December 26, 2023 at 7 a.m. to 11:15 a.m. for walk-ins with our appointments beginning at 12:30 p.m.
  *Last day for a TB skin test before the Christmas holiday will be December 19, 2023.

New Year’s closure:

• Employee Health Services will be closed December 29, 2023 and January 1, 2024 to observe the New Year’s holiday. We will re-open January 2, 2024 at 7 a.m. to 11:15 a.m. for walk-ins with our appointments beginning at 12:30 p.m.
  *The last day for a TB test before the New Year’s holiday will be December 26, 2023.

Please plan accordingly and have a wonderful holiday season.

Murrieta Campus

Christmas closure:

• Employee Health Services will be closed December 22 and December 25, 2023 to observe the Christmas holiday. We will re-open December 26, 2023 at 7 a.m. for our scheduled appointments.
  *Last day for a TB skin test before the Christmas holiday will be December 19, 2023.

New Year’s closure:

• Employee Health Services will be closed December 29, 2023 and January 1, 2024 to observe the New Year’s holiday. We will re-open January 2, 2024 at 7 a.m. for our scheduled appointments.
  *The last day for a TB test before the New Year’s holiday will be December 26, 2023.

Please plan accordingly and have a wonderful holiday season.

Payroll

In observance of Christmas and New Year’s, the Payroll Department will be closed:

• Friday, December 22 and Monday, December 25 and will reopen Tuesday, December 26 at 8 a.m.
• Friday, December 29 and Monday, January 1 and will reopen Tuesday, January 2 at 8 a.m.

 Off-cycles will not be processed on:

MC/CH/SS/HEC/MC-Murrieta - Pay Period Ending: 12/23/2023

• Approvers will have until Tuesday, December 26 at 10 a.m. to finalize and approve employee timecards.
• The deadline for receipt of Payroll Adjustment forms is Tuesday, December 19 at 5 p.m.

LLU/UHC - Pay Period Ending: 12/30/2023

• Approvers will have until Tuesday, January 2nd at 8 a.m. to finalize and approve employee timecards.
• The deadline for receipt of Payroll Adjustment forms is Tuesday, December 26 at 5 p.m.

Important information Regarding Holiday PDL in API: (Does not apply to LLIECHE)

Hourly Employees:

• Holiday PTO and Overtime (All companies): Any overtime accrued during a pay period with a holiday will automatically reduce the amount of Holiday PTO owed to the employee. This allows employees to preserve more of their paid time off balance. Should an employee wish to be paid overtime AND the full amount of Holiday PTO, the employee needs to enter a manual Holiday PTO calendar request for their daily/scheduled hours (not to exceed daily or weekly approved hours).

Salaried Employees

• Cancel Holiday: Salaried employees who work on a holiday are entitled to have their Holiday PTO returned to their paid time off balance. Employee must enter a calendar request using the date of the holiday, Pay Code = Cancel Holiday, and Hours = 8 to request this action.
• If a salaried employee intends to take PTO days within the holiday pay period, paid time off balance will need to cover all days (including holidays). If a salaried employee does not have adequate PTO to cover a recognized holiday, the system will automatically allow the leave balance to go in the negative; however, paid time off balances are first reduced by Holiday PTO and takes priority over PTO days.

Reminders:

• LLU/UHC Pay Day is Friday, December 22.
• MC/CH/HS/HEC/MC-Murrieta Pay Day is Friday, December 29.
• Approvers if you are going to be out of the office, remember to Auto Forward your employees to another approver. Click here for instructions.
• Use the mobile app for signing off your timecard, approving requests, and approving timecards. Click here for instructions.  

Questions? Contact Payroll at 909-651-4004, ext. 14004, or Payroll@llu.edu.