Upcoming campus closures – MLK Day

Many of Loma Linda University Health’s administrative and support departments will be closed in observance of Martin Luther King Jr. Day on Monday, January 15.

The closures apply to:

• Departments such as Risk Management, Human Resource Management, Payroll, Employee Health Services (main campus and Murrieta), Marketing & Communications, administrative offices, and more.
• A few clinical services, although most clinical departments will observe their normal holiday schedules and staffing.

The following specific changes will result from the holiday schedule; as it is not exhaustive, please call ahead if you anticipate needing services not listed below.

Employee Health Services

Loma Linda Campus

In observance of the Martin Luther King Jr. Day holiday, Employee Health Services will be closed January 15, 2024. We will re-open on Tuesday, January 16 from 7 a.m. to 11:15 a.m. for walk-ins with appointments beginning at 12:30 p.m.
*The last day for a TB test before the holiday will be January 10, 2024 — please plan accordingly!

Murrieta Campus

In observance of the Martin Luther King Jr. Day holiday, Employee Health Services will be closed January 15, 2024. We will re-open on Tuesday, January 16 at 7 a.m. for our scheduled appointments.
*The last day for a TB test before the holiday will be January 9, 2024 — please plan accordingly!

Payroll

In observance of Martin Luther King Jr. Day, the Payroll Department will be closed Monday, January 15, and will reopen on Tuesday, January 16 at 8 a.m.

Off-cycles will not be processed on:

LLU/UHC   Pay Period Ending: 01/13/2024

• Approvers will have until Tuesday, January 16 at 8 a.m. to finalize and approve employee timecards.
• The deadline for receipt of Payroll Adjustment forms is Wednesday, January 10 at 5 p.m.

Important information Regarding Holiday PTO in API: (Does not apply to LLIECHE)

Hourly Employees:

• Holiday PTO and Overtime (All companies): Any overtime accrued during a pay period with a holiday will automatically reduce the amount of Holiday PTO owed to the employee. This allows employees to preserve more of their paid time off balance. Should an employee wish to be paid overtime AND the full amount of Holiday PTO, the employee needs to enter a manual Holiday PTO calendar request for their daily/scheduled hours (not to exceed daily or weekly approved hours).

Salaried Employees

• Cancel Holiday: Salaried employees who work on a holiday are entitled to have their Holiday PTO returned to their paid time off balance. Employee must enter a calendar request using the date of the holiday, Pay Code = Cancel Holiday, and Hours = 8 to request this action.
• If a salaried employee intends to take PTO days within the holiday pay period, paid time off balance will need to cover all days (including holidays). If a salaried employee does not have adequate PTO to cover a recognized holiday, the system will automatically allow the time off balance to go in the negative; however, paid time off balances are first reduced by Holiday PTO and takes priority over PTO days.

Reminders:

• Payday will remain the same.
• Approvers if you are going to be out of the office, remember to Auto Forward your employees to another approver. Click here for instructions.
• Use the mobile app for signing off your timecard, approving requests, and approving timecards. Click here for instructions.  

Questions? Contact Payroll at 909-651-4004, ext. 14004, or Payroll@llu.edu.