Labor Day campus closures

Many of Loma Linda University Health’s administrative and support departments will be closed in observance of Labor Day on Friday, September 1, and Monday, September 4.

The closures apply to:

• Departments such as Risk Management, Human Resource Management, Payroll, Employee Health Services (main campus and Murrieta), Marketing & Communications, administrative offices, and more.
• A few clinical services, although most clinical departments will observe their normal holiday schedules and staffing.

The following specific changes will result from the holiday schedule; as it is not exhaustive, please call ahead if you anticipate needing services not listed below.

Employee Health Services

Loma Linda Campus

• In observance of the Labor Day holiday, Employee Health Services will be closed September 1, 2023, and will reopen Tuesday, September 5, 2023, from 7 a.m. to 11:15 a.m. for walk-ins, with appointments beginning at 12:30 p.m.
• The last day for a TB test before the holiday will be August 29, 2023. Please plan accordingly!

Murrieta Campus

• In observance of the Labor Day holiday, Employee Health Services will be closed September 1, 2023, and will re-open Tuesday, September 5, 2023, for our scheduled appointments.
• The last day for a TB test before the holiday will be August 29, 2023. Please plan accordingly!

Payroll

In observance of Labor Day, the Payroll Department will be closed on Friday, September 1, 2023, and Monday, September 4, 2023. The Payroll Department will reopen on Tuesday, September 5, at 8 a.m.

 Off-cycles will not be processed on:

MC/CH/SS/HEC/MC-Murrieta - Pay Period Ending: 09/02/2023

• Approvers will have until Tuesday, September 5, at 10 a.m. to finalize and approve employee timecards.
• The deadline for receipt of Payroll Adjustment forms is Wednesday, August 30, at 5 p.m.

Important information Regarding Holiday PTO in API: (Does not apply to LLUHEC)

• Administrative and support departments are closed for an additional Budget Day on Friday, September 1, 2023. Note that budget hours will only be available for the additional day when departments are closed, not the regularly scheduled holidays. Benefit eligible employees will receive full benefit accruals and maintain benefit eligibility.

 Hourly Employees:

• If an hourly employee wants to be paid for the additional budget day indicated above, the employee should submit a paid leave calendar request through the API system using the (PTB) code.
• If an hourly employee wants to save paid leave and take time off without pay, the employee should submit a budget time (BGT) calendar for to cover the time off on the additional budget day indicated above.

 Salaried Employees:

• Budget time does not apply to salaried employees. Salaried employees are expected to use PTO to cover the additional time off. If a salaried employee does not have adequate PTO to cover a recognized holiday or the extra days described above, the system will automatically allow the leave balance to go in the negative. If a salaried employee is needed at work on these days, their time should be reported as a day of work by submitting a calendar to cancel Holiday PTO.
• If a salaried employee intends to take PTO days within the holiday pay period, paid leave balance will need to cover all days (including holidays). If a salaried employee does not have adequate PTO to cover a recognized holiday, the system will automatically allow the leave balance to go in the negative; however, PTO balances are first reduced by Holiday PTO and takes priority over PTO days.***

Hourly Employees:

• Holiday PTO and Overtime (All companies): Any overtime accrued during a pay period with a holiday will automatically reduce the amount of Holiday PTO owed to the employee. This allows employees to preserve more of their paid time off. Should an employee wish to be paid overtime AND the full amount of Holiday PTO, the employee needs to enter a manual Holiday PTO calendar request for their daily/scheduled hours (not to exceed daily or weekly approved hours). 

​Salaried Employees:

• Cancel Holiday (Does not apply to LLUHEC): Salaried employees who work on a holiday are entitled to have their Holiday PTO returned to their paid time off. Employee must enter a calendar request using the date of the holiday, Pay Code = Cancel Holiday, and Hours = 8 to request this action.
• If a salaried employee intends to take PTO days within the holiday pay period, paid time off will need to cover all days (including holidays). If a salaried employee does not have adequate paid time off to cover a recognized holiday, the system will automatically allow the PTO balance to go in the negative; however, paid time off balances are first reduced by Holiday PTO and takes priority over PTO days.

Reminders:

• Payday will remain the same.
• Approvers if you are going to be out of the office, remember to Auto Forward your employees to another approver. Click here for instructions.
• Use the mobile app for signing off your timecard, approving requests, and approving timecards. Click here for instructions.  

Questions? Contact Payroll at 909-651-4004, ext. 14004, or Payroll@llu.edu.