2024 Labor Day campus closures

Many of Loma Linda University Health’s administrative and support departments will be closed in observance of Labor Day on Monday, September 2.

The closures apply to:

• Departments such as Risk Management, Human Resource Management, Payroll, Employee Health Services (main campus and Murrieta), Marketing & Communications, administrative offices, and more.
• A few clinical services, although most clinical departments will observe their normal holiday schedules and staffing.

The following specific changes will result from the holiday schedule; as it is not exhaustive, please call ahead if you anticipate needing services not listed below.

Employee Health Services

Loma Linda Campus

In observance of the Labor Day holiday, Employee Health Services will be closed September 2, 2024, and will re-open Tuesday, September 3, 2024, from 7 a.m. to 11:15 a.m. for walk-ins, with appointments beginning at 12:30 p.m.
*The last day for a TB test before the holiday will be August 28, 2024. Please plan accordingly!

Murrieta Campus

In observance of the Labor Day holiday, Employee Health Services will be closed September 2, 2024, and will re-open Tuesday, September 3, 2024, for our scheduled appointments.
*The last day for a TB test before the holiday will be August 27, 2024. Please plan accordingly!

Payroll

In observance of Labor Day, the Payroll Department will be closed on Monday, September 2, 2024. The Payroll Department will re-open on Tuesday, September 3 at 8 a.m. Please share the below information with your team:

 Off-cycles will not be processed on:

MC/CH/SS/HEC/MC-Murrieta - Pay Period Ending: 08/31/2024

• Approvers will have until Tuesday, September 3 at 8 a.m. to finalize and approve employee timecards.
• Remind team members to review time records daily and proactively approve requests throughout the pay period. 
• Approve as many time records prior to Tuesday as possible. Employees not working Friday-Sunday can be approved after clocking out from their final shift of the pay period.
• Payroll will finalize any time records that have not been approved by the above-stated deadline.
• The deadline for receipt of Payroll Adjustment forms is Wednesday, August 28 at 10 a.m.

Important information regarding Holiday PTO in API: (Does not apply to LLUHEC)

Hourly Employees

• Holiday PTO and Overtime (All companies): Any overtime accrued during a pay period with a holiday will automatically reduce the amount of Holiday PTO owed to the employee. This allows employees to preserve more of their paid time off. Should an employee wish to be paid overtime AND the full amount of Holiday PTO, the employee needs to enter a manual Holiday PTO calendar request for their daily/scheduled hours (not to exceed daily or weekly approved hours).

​Salaried Employees

• Cancel Holiday (Does not apply to LLUHEC): Salaried employees who work on a holiday are entitled to have their Holiday PTO returned to their paid time off. Employee must enter a calendar request using the date of the holiday, Pay Code = Cancel Holiday, and Hours = 8 to request this action.
• If a salaried employee intends to take PTO days within the holiday pay period, paid time off will need to cover all days (including holidays). If a salaried employee does not have adequate paid time off to cover a recognized holiday, the system will automatically allow the PTO balance to go in the negative; however, paid time off balances are first reduced by Holiday PTO and takes priority over PTO days.

Reminders:

• Approvers: if you are going to be out of the office, remember to “Auto Forward” your employees to another approver. Click here for instructions.
• Use the mobile app for signing off your timecard, approving requests, and approving timecards. Click here for instructions.  

Questions? Contact Payroll at 909-651-4004, ext. 14004, or Payroll@llu.edu.