2023 Thanksgiving campus closures

Many of Loma Linda University Health’s administrative and support departments will be closed in observance of Thanksgiving on Thursday, November 23, and Friday, November 24.

The closures apply to:

• Departments such as Risk Management, Human Resource Management, Payroll, Employee Health Services (main campus and Murrieta), Marketing & Communications, administrative offices, and more.
• A few clinical services, although most clinical departments will observe their normal holiday schedules and staffing.

The following specific changes will result from the holiday schedule; as it is not exhaustive, please call ahead if you anticipate needing services not listed below.

Employee Health Services

Loma Linda Campus

In observance of the Thanksgiving holiday, Employee Health Services will be closed Thursday, November 23, and Friday, November 24, 2023. We will re-open on Monday, November 27, 2023, from 7 a.m. to 11:15 a.m. for walk-ins with appointments beginning at 12:30 p.m.

*The last day for a TB test before the holiday will be Monday, November 20, 2023. Please plan accordingly!

For questions, please call 909-558-8797 or ext. 88797, option 3.

Murrieta Campus

In observance of the Thanksgiving holiday, Employee Health Services will be closed Thursday, November 23, and Friday, November 24, 2023. We will re-open on Monday, November 27, 2023, for scheduled appointments 7 a.m. to 12 p.m. and 1 p.m. to 4 p.m.

*The last day for a TB test before the holiday will be Monday, November 20, 2023. Please plan accordingly!

For questions, please call 951-290-4571 or ext. 64571

Payroll

In observance of Thanksgiving, the Payroll Department will be closed on Thursday, November 23, and Friday, November 24. Payroll will reopen Monday, November 27 at 8 a.m.

 Off-cycles will not be processed on:

MC/CH/SS/HEC/MC-Murrieta - Pay Period Ending: 11/25/2023

• The deadline for receipt of Payroll Adjustment forms is Tuesday, November 21 at noon.

Important information Regarding Holiday PTO in API:

Hourly Employees:

• Holiday PTO and Overtime (All companies): Any overtime accrued during a pay period with a holiday will automatically reduce the amount of Holiday PTO owed to the employee. This allows employees to preserve more of their paid time off balance. Should an employee wish to be paid overtime AND the full amount of Holiday PTO, the employee needs to enter a manual Holiday PTO calendar request for their daily/scheduled hours (not to exceed daily or weekly approved hours).

Salaried Employees

• Cancel Holiday: Salaried employees who work on a holiday are entitled to have their Holiday PTO returned to their paid time off balance. Employee must enter a calendar request using the date of the holiday, Pay Code = Cancel Holiday, and Hours = 8 to request this action.
• If a salaried employee intends to take PTO days within the holiday pay period, paid time off balance will need to cover all days (including holidays). If a salaried employee does not have adequate PTO to cover a recognized holiday, the system will automatically allow the time off balance to go in the negative; however, paid time off balances are first reduced by Holiday PTO and takes priority over PTO days.

Reminders:

• Payday will remain the same.
• Approvers if you are going to be out of the office, remember to Auto Forward your employees to another approver. Click here for instructions.
• Use the mobile app for signing off your timecard, approving requests, and approving timecards. Click here for instructions.  

Questions? Contact Payroll at 909-651-4004, ext. 14004, or Payroll@llu.edu.